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With over 1,800 employees across the globe, our Office Services team plays an integral role in maintaining and assisting our staff.  They provide much needed support to keep R/GA running smoothly and efficiently.

Here’s what you should know if you want to be an Executive Assistant R/GA:

On any given day you might

  • Provide complex calendar management to ensure the MD´s schedule is followed and respected
  • Handle all MD´s travel arrangements in alignment with R/GA travel policies and procedures
  • Manage multiple projects simultaneously and assist with special research assignments
  • Process business related expenses
  • Liaise with Executive Assistants in other offices/locations on projects and tasks
  • Coordinate all Executive Team meetings and retreats (and assist with staff meetings and events as needed).
  • Anticipates executive and agency needs
  • Prioritize conflicting needs; handle matters expeditiously, proactively, and follow-through on projects to successful completion, often with deadline pressures
  • Exercises good judgment, tact, and patience in a high pressure environment
  • Utilizes excellent planning and organizational skills, and a strong attention to detail
  • Has outstanding written and oral communication skills
  • Personal requests in extraordinary circumstances, as dictated by the business
  • Uses high level of discretion and judgement, often speaking on behalf of assigned executive

You bring

  • 5+ years of experience supporting C-Level Executives.
  • Advanced level of English
  • Excellent written and oral communication skills.
  • Proficiency in Microsoft Outlook and the Microsoft Office and Google suite.
  • Ability to complete a high volume of tasks and projects with little or no guidance.
  • Experience working with Concur is a plus.
  • Experience in presentations design is a plus.

 

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